Remove Otter, Fireflies or TLDV from meetings in 2026

‍

Is there anything more frustrating for a sales leader than seeing an uninvited bot silently recording a confidential negotiation without explicit consent? If you urgently need to remove otter, fireflies or TLDV from your call, this guide provides the immediate technical steps to eject these intruders and lock your meeting room doors permanently against unwanted future auto-joins. Beyond simple removal, you will discover how to eliminate these security risks from your organization and adopt a professional workflow that turns conversation data into secured revenue assets without compromising client privacy or data governance.

1. The Emergency Eject Button: Removing a Bot Mid-Meeting
2. Stopping the Uninvited Guest: How to Prevent Bots from Auto-Joining
3. The Platform Lockdown: Securing Your Meeting Spaces
4. The data cleanup: erasing your conversation history for good
5. The Real Problem Isn't the Bot, It's the Workflow
6. Beyond Transcription: Moving from a Passive Bot to an Active CRM Booster
7. Turning Conversations Into Revenue: Practical Use Cases for Sales Leaders
8. The Praiz Difference: A Strategic Partner, Not Just a Tool

‍

‍

The Emergency Eject Button: Removing a Bot Mid-Meeting

‍

Identifying the Uninvited Guest in Your Participant List

First, you need to expose the intruder by cracking open the participant list immediately. You are scanning for the obvious offenders that scream "I'm a robot." Usually, they flag themselves with blatant names like "Otter.ai Notetaker" or "Fireflies.ai Notetaker" right near the top. Sometimes, these tools try to be sneaky with more generic labels. Look for the silent profiles: no video feed, a default gray avatar, or a label explicitly linked to an invitee, like "John's Fireflies Bot." If it isn't breathing, blinking, or speaking, it's likely a script recording your proprietary data. Here is the rule I live by: if it’s not a human you explicitly invited to the table, it doesn't belong in the room. Treat them all the same.

‍

The Universal 'Remove' Function: Your One-Click Solution

On Zoom, Teams, or Google Meet, the mechanic is nearly identical. Hover over the intruder's name until you see the options menu, usually three dots or a "More" button. Find the command labeled "Remove", "Kick", or "Eject" and click it. Clicking that button is instant. The bot is severed from the call immediately, stopping the recording dead in its tracks. Just remember, this is a bandage; it only clears the current session, not your future calls. Don't worry about being rude. The action is discrete, and it doesn't blast a notification to the whole room.

‍

What If You're Not the Host?

Here is the snag. If you aren't the meeting host or a co-host, you are handcuffed. Platforms lock this down for security, preventing random guests from emptying the room. You simply won't see the option to kick anyone out. Don't interrupt the flow of the pitch. Shoot a quick, private message to the host: "Please remove otter, fireflies or TLDV from the participant list." It’s the professional move to clear the distraction without derailing the conversation.

‍

‍

Stopping the Uninvited Guest: How to Prevent Bots from Auto-Joining

Kicking a bot out is good. But stopping it from coming back is better. The real problem often lies in your own settings.

‍

The Calendar Integration Trap

The usual suspect is a simple calendar integration with Google Calendar or Outlook. You likely authorized tools like Otter or Fireflies to scan your agenda at some point. They see a video link, so they join automatically. It is really that simple. Don't blame the bot; it is just executing the permissions you granted. The fix isn't in the video tool, but right at the source. You need to manage your Google Calendar settings properly to avoid these surprises. That effectively cuts the cord.

‍

‍

Disabling Auto-Join in the Bot's Settings

Let’s look at Otter.ai as a concrete example here. You need to log in to your account and head straight to "Account Settings". From there, you simply click on the "Meetings" tab. This is where the control panel lives. The key is to find the "Auto-join all meetings" toggle and switch it off immediately. This single action stops the bot from proactively joining future calls. It saves you serious headaches. You will find similar options for Fireflies or TLDV in their dashboards. Look for sections labeled "Settings" or "Integrations" to remove otter, fireflies or TLDV behavior.

‍

Revoking Access from Your Meeting Platform and Calendar

Sometimes you need the most radical method: cutting access at the root. In the "Zoom App Marketplace", navigate to "Manage" and then "Installed Apps". Find the bot's app there and uninstall it. That kills the connection instantly. For your calendar, go to the security settings of your Google or Microsoft account. Search for the section labeled "Third-party apps with account access". From there, you can revoke access entirely, which is the most definitive solution available. It stops data leaks cold.

‍

‍

The Platform Lockdown: Securing Your Meeting Spaces

‍

Securing Zoom Meetings: The Waiting Room and Authentication

The Waiting Room in Zoom acts as your primary defense line against unwanted guests. By switching this on, no participant, bot or human, can slide into the call without manual approval. You decide who enters, keeping unwanted AI notetakers out effectively. Another powerful move is requiring authentication profiles for every session. Restricting access to signed-in users stops bots attempting to join as anonymous guests. It filters out the noise before it even knocks. This simple setting drastically reduces unauthorized recording attempts.

‍

Admin-Level Blocks in Microsoft Teams

For administrators, you hold the power to ban apps organization-wide through the Teams Admin Center. Navigate to "Teams apps" and then hit "Manage apps" to see the full list. It’s the control room for compliance. Once you locate an app like Fireflies, simply select "Block". This action stops anyone in the company from installing or using it. It kills the problem at the root. You can also disable app interaction for anonymous users, adding a necessary security layer. This tightens the perimeter against external tools.

‍

Dealing with Persistent Bots Like Fireflies

We know the struggle; some bots like Fireflies are incredibly stubborn. Many users report persistent issues even after uninstalling the software locally. It feels like a zombie process that just won't die. In these cases, the only reliable fix is the admin-level block described earlier. It ensures the bot cannot force its way in, as the organization revokes its permission ticket. You need to remove otter, fireflies or TLDV access completely. Forcing bots out is one thing, but true control comes from locking the front door. Admins must use the tools at their disposal to block these apps at the source.

‍

‍

The data cleanup: erasing your conversation history for good

You have blocked access, but what about the data already collected? The suppression of the application is not enough to erase your history.

‍

Why deleting the app isn't enough

You might think that once you remove otter, fireflies or TLDV from your meeting list, the job is done. It isn't. Uninstalling the integration from Zoom or Teams merely stops future access; it does absolutely nothing to the gigabytes of sensitive audio already sitting on their servers. Think about deleting the Facebook app from your phone; your profile and every photo you ever posted remain on Facebook's servers. The exact same logic applies to the meeting transcripts stored by these third-party recorders. It is sticky data that requires intentional removal.

‍

‍

Finding and deleting your data on transcription platforms

To actually scrub your footprint, you need to go to the source. You must log directly into the platform's web dashboard because the integration settings in your video tool won't help you permanently delete data. It requires a manual cleanup of your account to ensure nothing is left behind. Here is the standard path you usually have to dig for:

• Log in to the transcription service's website (not the app).
• Navigate to 'Account Settings' or a similar section.
• Look for a 'Data Management', 'Privacy', or 'My Conversations' tab.
• Find the option to delete individual conversations or your entire account history.

The privacy implications of orphaned data

Leaving this info behind is reckless. When you abandon a tool but leave the recordings, you create a potential security breach for your organization. You are essentially leaving a tape recorder full of trade secrets in a stranger’s unlocked drawer. This "orphaned data" holds client names, pricing strategies, and negotiation details. Taking the time to delete it is a non-negotiable step to maintain data confidentiality for your company and clients. You cannot afford to let your sales intelligence sit unguarded on a server you no longer use.

‍

‍

The Real Problem Isn't the Bot, It's the Workflow

If you are frantically looking for the button to remove otter, fireflies or TLDV from your client calls, I get it. It’s awkward. But let’s be honest: if you’re here, it’s because your process is broken. Your team is drowning in manual tasks.

‍

The Endless Cycle of Manual Note-Taking

Picture your top rep. They are trying to listen actively, ask the right questions, and handle objections. Yet, they are distracted, frantically scribbling on a notepad. It’s a mess. They miss buying signals because their brain is multitasking. The nightmare doesn’t end when the Zoom call drops. Now comes the admin work: deciphering chicken scratch, structuring the data, and manually entering it into Salesforce or HubSpot. It’s dead time that kills momentum and revenue.

‍

Why Sales Teams Resort to Transcription Bots

Your reps didn’t install these tools to annoy you. They did it because they are desperate. It’s a cry for help to escape the drudgery of admin. They just want a way to automate note-taking without losing their minds. These tools promise a quick fix: capture everything, forget nothing. But they deliver a "wall of text" that nobody reads. It’s a band-aid on a bullet wound. Checking out different AI note-taking tools is a first step.

‍

The Hidden Cost of 'Good Enough' Tools

Here is the trap. You get a raw transcript, 8,000 words of "ums" and "ahs." Your reps still have to re-read everything to find the gold. It’s not automation; it’s just shifting the burden from writing to reading. The core issue of CRM updates remains unsolved. You haven't fixed the data entry problem; you've just added a middleman. The fields remain empty or messy. Without structured data, your forecasts are guesswork. You can’t drive performance with raw text. You need actionable insights, not just a recording.

‍

‍

Beyond Transcription: Moving from a Passive Bot to an Active CRM Booster

You see the problem, right? We spend so much energy trying to remove otter, fireflies or TLDV bots because they clutter meetings, but we ignore the bigger issue. A simple transcript is just raw text. It doesn't help you close deals or fix your pipeline visibility.

‍

‍

Praiz is Not Another Platform to Manage

Here is where most tools get it wrong. Unlike Modjo or Gong, Praiz is not an additional platform your team needs to log into or learn from scratch. We know sales reps hate friction, and adding another login just kills adoption. Think of it as a ""booster" that lives inside your existing ecosystem. It improves your CRM rather than replacing it, ensuring you don't create yet another silo of disconnected data. It works for you, not the other way around.

‍

How It Directly Feeds Your CRM with Structured Data

Praiz doesn't just transcribe; that's the easy part. It analyzes the conversation to extract the specific information that actually matters to your business. It turns talk into data. It identifies the budget, spots the decision-makers, notes the next steps, and flags objections. Then, it automatically fills the corresponding fields in your CRM, whether it's Salesforce or HubSpot. Your reps stop being data entry clerks. The result is reliable, complete, and structured data. You finally get information that is ready to be used for accurate reporting and forecasts that aren't just guesses.

‍

Universal Integration: Works with Your Existing Stack

Flexibility is the name of the game here. Praiz is engineered to function seamlessly with whatever toolset you are already running today.

‍

‍

You need a solution that scales. Praiz natively integrates with all major CRMs and works with every VoIP and video source you throw at it. It connects the dots between your calls and your revenue without the headache.

‍

‍

Turning Conversations Into Revenue: Practical Use Cases for Sales Leaders

‍

For High-Volume SaaS and Tech Teams

In high-volume SaaS environments, efficiency is the enemy of clutter. You shouldn't have to manually remove otter, fireflies or TLDV participants to get clarity. Instead, automating data entry directly translates into an increase in call cadence per rep. More conversations mean nothing if they don't convert. But with structured data automatically surfacing, you spot buying signals faster. It turns a chaotic volume of calls into a streamlined engine where conversion rates actually improve because no detail is missed.

‍

For Sales Leaders: Gaining Real Visibility Into the Pipeline

As a VP Sales, relying on what reps "say" happened is a recipe for disaster. You need raw data. Praiz eliminates the dependency on subjective declarations. Here is the reality. You stop guessing and start knowing. Here are the benefits for a Sales Leader:

1. Eliminate the 'black box' of sales calls and get ground-truth data.
2. Build reliable forecasts based on structured data, not guesswork.
3. Free up your team's time for high-value activities: selling, not CRM admin.

‍

Empowering Your Reps, Not Just Monitoring Them

Let’s be clear: this isn't about policing your team. It’s about equipping them to succeed. By stripping away the task they hate most (manual CRM updates), Praiz removes the friction that kills their momentum daily. Suddenly, they can focus 100% on the client, not the admin work waiting for them later. This boosts motivation and ensures their hard work is actually visible in the system. It’s a massive lever for performance and, frankly, for retaining your top talent. You are likely reading this because an uninvited guest crashed your call. To remove otter, fireflies or TLDV, simply open the participant list, locate the bot, click the options menu next to its name, and select "Remove." It fixes the immediate annoyance. However, constantly policing your calls for bots is a symptom of a bigger problem: you don't have a recording partner you actually trust.

‍

‍

The Praiz Difference: A Strategic Partner, Not Just a Tool

Technology is one thing, but the expertise and support that go with it make the difference between a gadget and a true strategic lever.

‍

Built by Sales Tech Veterans

We aren't just developers throwing code at a wall. Praiz was founded by former Aircall alumni and seasoned tech experts who lived the startup grind. We know the ecosystem inside out. This background means we get it. We understand the daily struggle of sales teams because we’ve been there. We built a solution for the field, by the field. No bullshit, just results.

‍

Advanced Customization and Premium Support

Most tools force you into a box, but we don't believe in "one-size-fits-all." With advanced prompt customization, we tailor the AI to your specific vertical, job role, and CRM fields. The goal isn't just to record what was said. It's to extract value from every single customer conversation and turn that raw data into predictable revenue for your business. Our premium support isn't an afterthought; it includes:

• A to Z onboarding process to drive success.
• Custom prompt engineering for your specific business needs.
• Full integration support with any CRM/ERP.
• Continuous performance analysis and refinement.

‍

The ROI of a Data-Driven Sales Culture

Adopting Praiz means investing in a true data-driven sales culture. You stop piloting your revenue blindly. Instead, you start making decisions based on hard facts, not gut feelings. The ROI goes far beyond saving a few minutes. You get reliable forecasts, shorter sales cycles, and better overall performance. We transform every conversation into a strategic asset. Ready to stop fighting with bots and start empowering your sales team?

‍

‍

Battling uninvited bots is a distraction from your real goal: revenue. Instead of policing tools, empower your team with a solution that works for them. By switching to a dedicated CRM booster like Praiz, you turn every conversation into a secured, strategic asset that drives predictable growth.

‍